Administrative Assistant

Description

• Provide administrative support to the President and other officers, Sales Manager, Facilities Coordinator and key Kiwanis committees.
• Manages critical office functions, including mail and telephone, coordination of merchandise pick-up schedule, development and maintenance of master calendar of events and operational needs, on-site liaison with commercial tenants, written and electronic communications and gift acknowledgments, and development and maintenance of comprehensive paper and digital filing systems.
• Attends all board meetings; assists Secretary with agenda and minutes; assists Treasurer with financial report preparation for the board.

Duties

• Manages critical daily office functions, including mail and telephone.
• Coordinates merchandise pick-up schedule with Assistant Sales Manager.
• Develops and maintains a master calendar of events and operational needs.
• Serves as primary on-site contact for multiple commercial tenants.
• Attends all board meetings; assists Secretary with agenda and minutes; assists Treasurer with financial report preparation for the board.
• Assists Treasurer and Bookkeeper with preparation for annual tax audit.
• Prepares and sends written and electronic communications, including gift acknowledgments.
• Develops and maintains comprehensive paper and digital filing systems; ensures that all important documents and records are electronically backup up.
• Relates to customers and the public in a courteous and efficient manner.

Qualifications 

• Has familiarity with general office procedures either through formal training or equivalent experience.
• Is computer literate with current knowledge of word processing and spreadsheet software, preferably FileMaker (or comparable software later adopted for Foundation use as a replacement for FileMaker).
• Has strong organizational, communication, and interpersonal skills.
• Has ability to prioritize and multi-task.
• Is attentive to detail.

Current Openings for Administrative Assistant Jobs at Kiwanis Club of Ann Arbor Foundation